MTS #01 C – Main Categories of SMARTSystem Data

SMARTSystem Management Training Series

Training Session #1C – Main Categories of SMARTSystem Data

The Seven Main Categories of Data in SMARTSystem

There are seven basic types of information that comprises the SMARTSystem database.  These are:

• Staff
• Customers
• Vendors
• Inventory
• POs
• Sales
• Shipping

All other items in SMARTSystem will either look up or utilize one or more of the different types of information listed above. 

SMARTSystem tracks and associates all the above information with the customers, sales people, inventory, shipping, and POs (sometimes referred to as a LOT) for each transaction, managing the big picture of inflow and outflow of inventory, along with the “who, what, when, where, and how.”

The basic in and out process, and how the database flows, works as follows:

1. A staff person, who is an authorized buyer, will create and place a Purchase Order with a vendor. The vendor will ship the inventory and it will be received. 

1. A sales person will take an order from a customer, and will select from the list of available inventory, the items the customer is requesting.

1. The order will be picked and packed, then shipped, from the warehouse. Inventory amounts will be reduced.