Training Session #4C - Inventory Transfers
Purpose: To transfer inventory from one or many products into a single product.
Keywords: The following is a list of key terms used in the SMARTSystem that you should be familiar with and understand.
Overview
From the Inventory Menu, the sub-menu Internal Inventory Transfer is selected.
After clicking the sub-menu item to show the following screen:
The Limit to 1 Item checkbox at the top right is to prevent mistakes - The window will go grey to prevent you from adding any more product. Uncheck if you want to move more than one item.
Select the products that you would like to transfer inventory FROM in the top panel by selecting the filters that apply to the products you would like to transfer and clicking the Find button in the top panel.
This action will display all of the matching lots that have an On-Hand quantity greater than zero.
Next, enter the “Transfer Quantity” that will reduce the On-Hand quantity in the FROM when the transaction is completed. In the example below, 25 was entered in the Transfer Quantity column on the first line item. By tabbing out of the field or clicking the cell, that line item will be move to the center panel showing the Selected Transfer Items.
Next, enter the search criteria in the bottom panel, click FIND and it will display all matching inventory items regardless of their On-Hand quantity.
Now that you have the products that you want to transfer FROM in the center panel, and the products displayed to select a transfer TO in the bottom panel, check the “Selected” box for the product that you want to transfer TO so the system knows where to put the transferred quantities.
Before clicking the TRANSFER button review the FROM Quantities and the TO product to make sure that you are satisfied with the information before clicking the TRANSFER button.
Once you have confirmed the FROM and TO information on the screen click the TRANSFER Button to execute the Transfer.
A confirmation that the Transfer was made is displayed “Internal Inventory Transfer Complete”.
The transfer is PERMANENT. Once the transfer is done there is no UNDO option. Please be VERY sure that the information you have entered is correct.
Product Cost is also transferred.
When you click OK, Internal Inventory Transfer Complete the FROM and TO data grids will be refreshed showing the new quantities available after the transfer.
The transfer process will create two quantity adjustment records for each lot that product is transferred from:
1. The 1st record indicates that the FROM quantity was reduced by the inventory transfer process
2. The 2nd record indicates the quantity of product that was transferred TO the target product.
The inventory adjustment records can be viewed from the Reports > Inventory Reports > Inventory Adjustments screen
The Consolidate Button works in a similar way but combines more than one product into one product. So different flowers into a bouquet, for example.
When you click the Consolidate Button a new window will appear to show you a summary of what you are about to do, you can also edit the Unit of Measure and the Cost on this screen
You will get a confirmation that the process has completed
Questions and Answers
If you have any questions or need support, please contact us at Support@Floralcomputer.com or call 727-483-5306 for assistance.